Electronic logbook via GPS tracking

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Digital proof for the tax office

The GPS tracking systems from geoCapture include the function of a GPS logbook: this makes keeping logbooks child's play!

Many companies today maintain logbooks. A tedious and time-consuming task that is often forgotten. This leads to considerable problems for the tax office, especially when it comes to the logbook. With an electronic logbook from geoCapture, the time-consuming task of keeping a handwritten logbook is a thing of the past and your tax office will also be pleased.

No more handwritten logbooks

The logbook for the tax office in particular is subject to strict legal requirements, which can be met with geoCapture. According to the tax office, a logbook for business use must generally contain at least the following information:

Date and mileage at the beginning and end of each business-related away activity
Destination and, in the case of detours, the route taken
Purpose of the trip

Your tax office may have different requirements for the logbook. Please check with your tax office in advance.

With an electronic logbook, all the necessary information can be entered automatically. In addition, geoCapture recognizes recurring journeys and can therefore automatically categorize them. This saves a lot of time and work.

The following logbooks are supported by our software:

Logbook for the tax office (1% regulation)
Logbook for the road traffic office
Driver logbook for pool vehicles

Driver recognition via iButton or RFID key can be used for changing drivers.

geoCapture fulfills all legal requirements for a driver logbook:

Timely and continuous documentation
Protection against manipulation
Documentation of changes
Storage on external servers

Advantages of the geoCapture electronic logbook

Exact entry of journeys

Saving time and money

Simple and fast operation

Journeys can be classified via app

Driver recognition via iButton or RFID key

Installation of a switch for private journeys

Frequently driven routes are saved and categorized

GPS transmitter with integrated logbook function

geoCapture offers various GPS transmitters for tracking your fleet of cars, trucks or construction machinery.

For the electronic logbook, the GPS transmitter transmits the current position to geoCapture, from which the journeys are determined. As a rule, these are automatically classified as private or business trips as well as work trips. If automatic classification is not possible, this is done via the geoCapture portal or the app. According to the tax office, this type of classification must be made within seven days.

If you use more than one driver for a vehicle, we recommend using our iButton or RFID driver keys, with which the driver logs in before starting the journey. If you use a car for both business and private purposes, we will install a switch that allows you to switch between private and business journeys. For private use, all you need to do is enter the number of kilometers driven.

Manage electronic logbook on your smartphone

geoCapture offers the solution for keeping logbooks for the tax office. In order for the tax office to recognize the logbook, journeys must be classified as private, commuting or business.

The logbook app is available so that this can be done reliably and promptly. This app works on both Android and iPhone.

With the logbook app, you can easily classify your journeys as private, commuting or business on your smartphone. From home, at the hotel or wherever you want.

The tax office rides along

If the taxman finds errors in your logbook, it can be expensive. This is because the taxable amount for the private use of the company car and for the distance between your home and business is then either calculated according to the 1% rule or, in the case of an assumed business use of less than 50%, estimated. In both cases, this results in high additional tax payments. With geoCapture's electronic logbook, errors are avoided and all data is always correct. GPS transmitters in the vehicle determine the routes driven to the exact kilometer and then transfer them to the geoCapture system. From here, you can export your data and pass it on to the tax office.