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Protocol for vehicle handover
Simple vehicle handover via app
If an employee changes vehicles in the company, a handover log should be created. This allows any damage to be documented and the person responsible to be recorded. This works in a similar way to renting a car from a car rental company. geoCapture allows you to fill out vehicle handover forms digitally via smartphone or tablet.
Handing over vehicles in a roadworthy manner
Road safety is the top priority for every vehicle fleet. Only vehicles that are safe for road use should be handed over to employees. For this reason, a vehicle must undergo a brief check when it is handed over.
When a vehicle is handed over to an employee, it must be checked to see if there is any damage or defects on the vehicle. Such a protocol is particularly advisable for pool vehicles that are used by several people.
The results are easily and conveniently recorded with the geoCapture app.
With the digital vehicle handover form, you simply mark all damage in the app. The photo function makes it easy to document this damage.
Ready-made handover protocols as a template
GeoCapture offers ready-made templates for the vehicle handover. So you can get started right away. The form already contains sketch fields in which damage to the vehicle can be easily marked. Of course, the form definition can be adapted to your needs at any time.
Don't forget anything with checklists
The most important things should be checked at every vehicle handover. The digital form from geoCapture uses practical checklists that are easy to use. This ensures that nothing is forgotten and the vehicle is handed over safely.
The driver should also have a valid driver's license. The driver's license can simply be photographed in the form and then forms part of the completed form.
Complete accessories guaranteed
The vehicle's accessories should also be checked every time the vehicle is handed over. Fuel cards, vehicle documents, warning triangle, first-aid kit, manuals, etc. often disappear when they are needed. The accessories are neatly recorded via the geoCapture app. A checklist ensures that losses are recognized immediately. This ensures that the vehicle's accessories are always complete.
Logbook for pool vehicles
Logbooks must also be created for pool vehicles. Of course, you could also do this using the geoCapture forms, but we recommend our digital logbook with the help of a GPS transmitter in the vehicle. This is the only way you can be sure that every journey really is recorded.
The advantages of digital logs for vehicle handover are clear to see:
- Simple recording via app
- Ready-made templates, can be used immediately
- Easily adaptable to your own requirements
- Logging in compliance with regulations
- Improved safety
- faster repairs
- higher availability of the fleet
- photo documentation
- less paper
- perfect legibility
- processes are accelerated
- Digital archive (PDF)
- Apple and Android
